Document Everything!® provides a simple way for teachers to
record classroom events, required modifications, student behaviors,
disciplinary actions, parent contacts, and other details without the
paperwork.
Just click to record ANY student-related event or
teacher action with automatic dates and timestamps and collect the
documentation you need for parent conferences, ARDs, and discipline
referrals in detail and in an instant.
Other features make it easy to keep track of (and
document) your students' Special Education, ESL, 504, and other
modifications, and help you quickly update parents and administrators
about students' behavior and performance.
Document
Everything!® is simple for even inexperienced computer
users, runs on software you already have, Microsoft
Excel® and cost only $49 (including
shipping and tutorial CD).
(Reduced pricing available for
larger purchases.)
Please scroll down for a description of Document Everything!®'s most commonly used features.
Document Events
without the
Paperwork
Is it possible to remember even one specific event from each class period
that you taught last semester?
Less to remember means less stress.
Any comment (up to 255 characters) that you
would normally write on paper describing student actions, teacher actions,
or students' modifications can be added to a list where you can simply click
it to record it (instead or writing it again and again and again). Students'
names, grade levels, class periods, and ID numbers are added automatically
when you click to record an event as is the date and time.
Elaboration, follow-up tasks, and even hyperlinks to
supporting documents can also be added as you record events. You can create
new comments and change the way they appear in the lists at any time.
Additionally, you can organize your comments into categories of your own
creation. You can create up to 4 categories of comments about student
behaviors and 4 categories about teacher actions. (Each category can have
thousands of comments although shorter lists are much easier to work with.)
Example: When you collect an assignment, just
click the name of each student who does not have it read to turn in. Then
click "failure to complete assignment by due date" (or other appropriate
comment which you have put on the list. (If desired, you could add
additional information (such as your response to the behavior, the name of
the assignment, a reminder to collect the assignment the next day, etc.)
Then enter. For each student you selected, the event
will be individually recorded with date, time, and other details.
Document Everything!® has additional features designed to
help you document modifications for your Special Education, ESL, 504, GT,
and other students with special needs. These are described in a section
below.
"I have the
answer to any question a student or parent could ask me in one place."
Document Everything!® enables you to
compile a detailed, well-formatted list of everything which you have
recorded for a student (complete with dates and times) in an instant. Just
click the student's name and click a button. Print, edit, copy, or email the report as
you wish.
The events which you record with Document Everything!® (as
well as events which Document Everything!® records automatically) are all
added to a single Excel® worksheet. This allows you use any
feature of Excel® (in addition to features of Document Everything!®) to find sort, and analyze information which you have recorded.
Furthermore, because this information is in Excel®, it's ready to
copy and paste into word processing, email, and other applications.
Being able to show parents, students, and
administrators a neat, organized, and detailed account of events at any
moment allows you to identify patterns of student behavior, substantiate
your actions,
clarify sequences of events, and deal more confidently with confrontational
parents and students.
As each email is sent,
documentation that you sent it is added automatically.
Document Everything!® enables you to create form letters and emails for
parents of students you select (such as the ones who didn’t turn in an
assignment) in a matter of seconds, PLUS documentation of your effort
to communicate is produced automatically with time,
date, and details of your message. Form letters can be edited with
normal
Excel® features,
and information (such as a grade average) can be included in each personally
addressed email or letter.
Additionally, Document Everything!®
can be used as a database for Word's Mail Merge feature (which lets you
create individualized forms and letters), and it can be used to create
calling lists for automated calling machines (such as School Messenger)
which are able to import calling lists saved as .csv files. (Document
Everything!®'s tutorial CD offers more details on these subjects.)
No longer do you need to
remember all of the modifications for your ESL, Special Education, 504,
Gifted & Talented and other students.
Keeping track of which students require
certain modifications is easy with Document Everything!®. Click a
student's name in one list, and see his modifications in a following list.
When you provide a modification for a student, just click the modification
on the list (date, time, and student information is added
automatically).
You can also list all of your students who
require a specific modification (such as those who need an extended deadline
for a project or those who need a modified test). You can then document that you have
provided the modification for each student in a single step.
Similarly, you can list all of your students who are in a
particular program (e.g. ESL, 504, Special Education, Gifted and Talented,
or any group you wish to create), or list all
students who are assigned to a particular tracking teacher or counselor, for simplified
monitoring and communication.
With Document Everything!® keeping track of
modifications, documenting your implementation of modifications, and
providing detailed information to parents, ARD committees and tracking
teachers is as fast, simple, and flexible.
When you record events, you have the
option of adding a follow-up task (something that you need to remember
to do regarding the event such as call a parent, collect a late
assignment, or talk to another of the student's teachers). Later,
during your conference period or at the end of the school day, you can
view all of of the follow-up tasks that you have recorded and simply
click those you have completed documentation your completion of the
task. (This documentation is added to documentation of the original
event).
Although there is no requirement
to keep grades with Document Everything!®
and/or Microsoft Excel®, teachers who do have the
advantage of keeping all of their
classroom documentation in one place and being able to include grades with
reports, emails, and form letters.
At set-up, Document Everything!®
automatically creates a highly modifiable Excel gradebook which is created
specifically for the teaching schedule which you enter: a
gradesheet is automatically created for each subject that you teach (the subject
names are on the sheets tabs), and your students are automatically sorted to the
appropriate gradesheet. Each gradesheet is organized into outlines for
different grading periods so that scrolling is minimized. Just insert columns
for assignments and use Excel's normal functions to modify the gradesheets any
way you like. You can drag down the preset formula for averaging grades to copy
it for all students or create any formulas you wish using normal features of
Excel.
As you add and withdraw students
with buttons on Document Everything!®'s main menu, your gradesheets are
automatically updated to reflect the changes (and documentation of the event is
automatically added to your documentation file).
Document Everything!® does not
create traditional report cards. Grades you specify can can be printed for
individual students or added to reports with the details of all other events
which you have recorded for the student (Special Education modifications, parent
contacts, student behaviors, etc.)
With your grades
on Document Everything!®'s
gradesheets (or on any spreadsheet which has your students' ID numbers on it)
you can easily sort for students who are missing a grade -- or who have a grade
within a range you specify -- and quickly generate a email or letter to the
parent (or tracking teacher).
Screen capture video
demonstrations on Document Everything!®'s tutorial CD have examples of how to use
features of Excel to take best advantage of the the gradesheets which
Document Everything!® creates. It also has demonstrations of basic Excel skills
for non-Excel users who wish to use Document Everything!® as a gradebook as well
as for a documentation, communication, and Special Education management tool.
Screen-capture videos make using Document Everything!®
and extending it with Excel's® features easy.
Document Everything!® is sold with a tutorial
CD which has a complete manual for Document Everything!® plus
more than 20 short videos which demonstrate installation and use
of the program. The CD contains more than 20 additional video
tutorials which demonstrate how to use functions of Microsoft Excel®
to manage grades and other student information. Each tutorial is a
short, screen-capture video which shows you how to use a feature as if you
were watching the instructor's computer screen as he explained it. This
makes learning to use all functions of Document Everything!® and extending
it with Microsoft Excel simple for even inexperienced computer users.
Please note that the tutorial CD does NOT
include program installation files.
Document Everything!® is either installed from floppy disk or is
downloaded from the Internet.
Computer Software & Hardware
To use Document Everything!®
you must have Microsoft Excel® ’97, 2000, 2002 (XP),
or 2003 on a computer in your classroom and use the Windows®
operating system. Document Everything!® has not yet been updated to work
with Excel®2007. Document Everything!® installs on a single,
desktop (or laptop) computer (not a server).
In order to use Document Everything!® ‘s email functions,
your computer must have an email program installed and a network connection.
If your school uses a we-based email program which requires you to log onto
a website to send/receive email, you will not be able to use
Document Everything!®'s email functions.
In order to view the videos on the tutorial CD your computer
will need a media player such as RealPlayer or
Windows Media Player. (You can find links to free downloads of these players
are on the Users
Resources page of this website.)
Student Information
You will need a list of your students with
parent contact information in an Excel spreadsheet (or in one of the many
text, spreadsheet, or database files, which Excel can open and then save as
an Excel file). Document Everything!® ‘s import wizard can then copy the
information it needs from your list of students. (For inexperienced Excel
users, the tutorial CD offers tips on getting your list of students.)
Personal Skills
You should have basic computer skills such as being able to find and open
files on your computer, send and receive email messages, copy and paste
information, and print
documents. You should also be able to read English. (If you have these
basic skills, you should be able set up and begin using the program without
trouble. The screen-capture videos on the tutorial CD
will show you how to set up and use the program as if you were watching the
demonstrator's computer screen.)
If you have additional
questions please
email or call Steve (toll free) at
1(877)370-7895.
1.
Who Needs It? Document Everything!®
is designed to solve problems faced by classroom teachers and is priced so that
individual teachers can afford to buy it for their own use in the classroom. Document Everything!®
is sold directly to teachers as well as to schools.
When several teachers use Document Everything!®
on a campus, however,
free automated forms, enable principals, counselors, ARD committees, coaches, tracking
teachers, and others to benefit from the detailed student information which Document Everything!®
allows teachers to rapidly collect and present.
Document Everything!® is designed so that it can be used by regular and Special
Education teachers in a variety of classrooms (from self-contained to elementary
to secondary). The program is
especially helpful to teachers who need to implement modifications for
mainstreamed Special Education, Gifted and Talented, ESL, 504 and other
students, and/or work with demanding parents and students.
Certainly any
teacher who is currently writing notes about students or classes on paper, who is not able to create mass emails and letters to parents (and others),
or who is still trying to memorize which students need certain modifications, will
benefit from Document Everything!®.
3.
Is it a grade book program?
Document Everything!®
is designed primarily to give teachers the tools which other grade books lack,
but it also creates a highly modifiable, gradebook in Excel® which is
based on your particular teaching schedule. Many Document Everything!®
users never use the gradebook feature because they are required by their schools
to keep grades in other programs, but teachers who do keep grades with
Document Everything!®
and Excel have a very powerful and flexible documentation system. Some teachers
who are frustrated by the limitations of the gradebook programs which they are
forced to use by their schools keep grades with
Document Everything!®
and Excel and only enter the averages into the required program at the end of
the grading period. More information about the gradebook
feature is available on this page.
3. Will it work with my teaching schedule/situation?
With Document Everything!®
you can have an unlimited number of classes, over 65,000 students, the same
students in several different classes, and can even add extracurricular
activities you sponsor as classes. You can put any comments you want to
record frequently in
its lists for quick selection, and create your own groups of students or special programs.
You are not limited to any stock comments, events, or modifications to record.
In short, Document Everything!®
has been designed to be as flexible as possible so that it can be used in any
classroom setting imaginable. The documentation file which the program
creates is an Excel workbook and no restrictions are placed on the features of
Excel you can use to manipulate your data. This means that there are virtually
no restrictions on how you can use your documentation.
Please see
Requirements for hardware and software.
4. Can I get it for myself or does the whole campus need to get it? Document Everything!®
was created to be accessible to teachers who need it. It is sold to
individual teachers as well as to schools and is easily installed on your
individual classroom (or laptop) computer. See Requirements
for hardware and software requirements.
5.
How do I get my student information into
the program?
Document Everything!® has simple two step
wizard which makes importing your student list easy. All you need is a
list of your students on an Excel spreadsheet (or in one of the many text,
spreadsheet, or database files which Excel can open and then save as an Excel
workbook). Instructions on the
program's set up page and demonstration videos on the tutorial CD make the
process simple for even beginning computer users.
Individual modifications for your students in special
programs can be entered automatically if your school uses the
free Automated IEP form
instead of paper IEP forms. Even without the Automated form, entering
modifications for one of your students is just a matter of clicking from a list
of generic modifications. (As with most of Document Everything!®'s
lists, you can edit or enter your own list of generic modifications.)
6.
Do I need to know how to use Excel?
No specific Excel skills are required unless you wish to keep grades in
the Excel gradebook which Document Everything!®
creates. If your are a very inexperienced computer user, you should check
the requirements for using the program.
Document Everything!®'s tutorial CD has more than 20 short, video
demonstration which are specifically designed to help beginning Excel users
keep grades with the Excel gradebook (if desired) and learn to use other features of
Excel to manage information.
If you do use Excel, you will appreciate the fact that
Document Everything!® does not restrict the features of Excel which you have
available to manipulate your documentation. The gradebook, too, is highly
modifiable, and you can add additional worksheets to your documentation
file.
7.
Are site licenses and/or training available? Site licenses and reduced pricing for school
purchases is available.
Special training is not needed in order to use the program. Built-in
instructions, simplicity of operation, and a tutorial CD with screen capture
demonstrations make using the program simple for even inexperienced computer
users.
